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Terms & Conditions

Booking and payment

Please contact us using the enquiry form, phone or email to discuss your requirements and to check availability.

If you decide to proceed with a booking, you will be sent an Invoice and a Participation Form.

Invoice

A non-refundable deposit of £70 is required at the time of booking. The balance is due 6 weeks before the activity is due to take place. If your booking is made less than 6 weeks before the activity is due to take place, full payment is required at the time of booking. Payment can be made by bank transfer (preferred) or by cheque. Payment details will be shown on your Invoice.

Participation Form

Please complete and return the Participation Form. If booking on behalf of a group, each participant must complete and return a Participation Form (i.e. one Participation Form per person).

Bookings are only confirmed once full payment and all Participation Forms have been received.

Cancellation by you

If you need to cancel your booking, please contact us by email as soon as possible. If you cancel at least 6 weeks before the activity is due to take place, a refund will be made, less the non-refundable deposit. If you cancel less than 6 weeks before the activity is due to take place, no refund will be made.

Cancellation by us

In the unlikely event that we need to cancel your booking, you will be offered either a full refund, or the opportunity to transfer your booking to an alternative and mutually agreeable date. We are not liable for any additional costs (e.g. transport, accommodation) which you may have incurred, and we strongly recommend that you take out appropriate personal insurance to cover this eventuality (see “Insurance” below).

Participation Statement

By booking with us, you acknowledge that you have read and understand the Mountaineering Scotland Participation Statement:

Mountaineering Scotland recognises that climbing and mountaineering are activities with a danger of personal injury or death. Participants in these activities should be aware of and accept these risks and be responsible for their own actions and involvement.

While your leader will make every effort to mitigate such risks, they cannot be removed entirely.

Insurance

Your leader will be appropriately qualified, experienced and insured for the activity being undertaken. We strongly recommend that you take out appropriate personal insurance. This might include, but may not be limited to, personal accident, cancellation, third party liability, personal injury, or loss of personal property insurance. Insurance for “Adventure activities” such as those offered by us are often excluded from standard travel insurance policies. Please check the nature of the cover provided carefully to ensure it covers you for the proposed activities. The British Mountaineering Council (https://www.thebmc.co.uk/) provides such insurance. Other providers are available.

Amendments to plans

For your safety, it may be necessary to amend the plan for your activity, for example due to particularly adverse weather or snow conditions on the day. In such cases, we will always work with you in a constructive manner, aiming to give you the best possible experience by delivering a meaningful and rewarding day out. We will always strive to meet the objectives for the day, but cannot guarantee the completion of any particular route or climbing any particular summit on a given day.

Equipment

You will be sent a detailed kit list at the time of booking. You are responsible for ensuring that you are appropriately attired and equipped for the activity being undertaken. The leader reserves the right to deny your participation if, in the leader’s opinion, allowing you to participate may jeopardise the safety of yourself or others.

Medical declaration

You will be required to complete and return a medical declaration before undertaking any activities with us. This will declare that you are physically fit to take part in the activity which you have booked, and detail any medical conditions, medication or injuries which might affect you. We strongly recommend that you consult your GP or other appropriate medical professional if you have any doubts regarding whether a given condition will affect your ability to participate safely. For details of how this information will be treated, please refer to the Privacy Policy.

Media

During the activity, your leader may take photographs of you, intended for marketing and advertising (e.g. website, social media). Please let your leader know if you do not wish to have such photographs used for these purposes.

Personal data

For the purposes of fulfilling the obligations of the General Data Protection Regulation, a full Privacy Policy is available to view.

Young people

People under the age of 18 are welcome to participate in any of the activities offered, provided they are accompanied at all times by either their parent or legally appointed guardian.

Legal

These Terms & Conditions form the basis of your contract with us and shall be governed by Scottish Law.

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